Department Manual
Physical Processing

• Paperbacks
  • Monographs and Serials
• Non-Book
• Periodicals
• SuDocs and K-Docs
• Routing Materials

Paperbacks -- Monographs and Serials

• Write the location and call no. in the item in the upper left hand corner of the page after the title page approximate 1/2 inch from the top and 1/2 inch from the gutter. The location (except for "main") is written as the complete VOYAGER location code, i.e., vetm, sci ref, phys per.

• Directly below the enumeration, write the copy number if other than copy 1. Copy numbers on the piece are preceded by a lowercase "c." (i.e.; c.2 or c.3)

• Serials: Include the enumeration/chronology as part of the call no.

Periodicals

• Post periodicals by writing call no. and issue information as follows for all locations except Special Collections (spec).
  • Write the call number in the upper left corner of the item using black ink. Use a white sticker to write on if the cover is too dark or too glossy to clearly show the call number.

  • Directly below the call number, write the enumeration, putting each different element on a new line. Alternate/parallel numbers are NOT added to the label. Chronology is not written on the item unless it is the primary or only designation.

    EXAMPLES

    LD 421 .J2 v.21 no.5

    NA 347 .P2 v.5 no.3

    B 1230 .N52 bd.5 no.3

    PS 2121 .R25 n.s.v.25 no.5

    SB 275 .P62 1990 no.11

    HF 5438 .A34 1997 March suppl.

    DA 501 .B65 1998 spring

  • If receiving a second (or third) copy of an issue for one location, directly below the enumeration, write "dup." (Do not receive these pieces in the Acquisitions or the Cataloging module.)

  • Indicate the location in the upper right corner of the piece.
    • Write the location in the upper right corner of the item using black ink. Use a white sticker to write on if the cover is too dark or too glossy to clearly show the location.

    • For Special Collections items, follow any special directions in holdings. If item is a periodical with no special instructions, write the call number and location on item the same as any other periodical.

  • Make a printout of the bibliographic record. Write New Title (or NT) or Title Change (or TC)on the top and distribute as follows:
    • Serial items - 1 printout to Serials Basket (if no Purchase Order has been made)

    • Periodicals - 1 printout to Serials Basket (if no Purchase Order has been made), 1 printout stays in the issue.

Routing materials

• Place bound monographs and serial items on the labelling truck.
• Place monograph and serial paperbacks on the appropriate truck in binding.
• Place periodical issues on Micro/PRR or Branch trucks in the mail area, separating them by location.

SuDocs and KDocs

• Mark government documents following general procedures above for monograph, serials, or paperback items as applicable.
• See Government Publications: Labelling and Inputting Call Numbers for detailed information.

Monograph Cataloging on VOYAGER
Serials Cataloging on Voyager