Cataloging & Serials: General

Prebulk

 

See also: Bulk Import, MarcEdit

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Introduction

Voyager's prebulk program can be used to create an interleaved file of bibs and MFHDs. Although the bulkimport program can create MFHDs using information in the bib record, there are some advantages in some circumstances to using prebulk to create MFHDs.

Advantages to using prebulk:

1. Can custom code the 008 field in the MFHD (but not the 007 field).
2. Can add subfield k in the 852.

Disadvantages to using prebulk:

1. Cannot create item records or purchase orders.
2. Is more cumbersome to use. Requires a two step process, with first running prebulk and then running bulkimport.

Before running any prebulk job, a prebulk configuration file must be set up on the Voyager server in the /m1/voyager/ksudb/local directory. For more information on how to set up the configuration file, see the Voyager Technical Manual.

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To run a prebulk job:

1. Log on to the Voyager server. (In order to be able to run a prebulk job, the staff member needs to be authorized to login to the KSU Libraries Voyager server. If a staff member needs to have records loaded and is not authorized to logon to the server, he/she will need to contact the appropriate staff in the Technical Services Dept. or the K-State Libraries Voyager System Administrator to have the records loaded.

2. Go to /m1/voyager/ksudb/sbin

3. Type in the prebulk command line at the prompt. Type the command Pprebulk followed by the parameters for the particular job. When typing in file names of the file of bib records and the configuration file, type in the entire name, along with the directory (e.g., /m1/voyager/ksudb/sbin/stc.bib)

-i	Input file (required). This is the file of bib records which will be used to create the interleaved file of bibs and MFHDs.
-c	Configuration file (required). This will be located in the /m1/voyager/ksudb/local directory. This instructs prebulk how to create the 008, etc.


Example
Pprebulk -i /m1/voyager/ksudb/sbin/stc.bib -c /m1/voyager/ksudb/local/microforms.cfg



4. The interleaved file of bibs and MFHDs will be created in the /m1/voyager/ksudb/rpt directory under the file name out.prebulk.YYYYMMDD.HHMM (year, month, date, hour, minute).

5. Run bulkimport. Use one of the bulkimport rules that does NOT create MFHDs, since they have already been created by prebulk. IMPORTANT: When running bulkimport for a file with interleaved bibs and MFHDs, make sure to include the -m at the end of the bulkimport command line. This instructs bulkimport to load both bibs and MFHDs.