Department Manual
Added copies

Copies going to same location

All copies for a particular location should be displayed on the same holdings record. If multiple holdings are found for the same location, check with the Database Maintenance team leader.

1. Add subfield t between the |b (location) and |h (class number). Put the range of copies at that location in the |t.

   Example
   |b main |t 1-2 |h BR195.C6 |i S35 2002
   
   

2. In the 008 of the MFHD:
   

   • Change Copy Report to 1 (Composite).
   • Edit Number of Copies to reflect number of copies on that individual MFHD.
   • Code all other MFHD values as usual.
   
   

3. Create the item record for the added copy. Make sure that the copy number in the Copy box at the bottom of the item record display is filled with the correct copy number.

4. Correct the item record for copy one, if necessary. If the item record for copy one shows a zero in the Copy box at the bottom of the item record, change it to a 1 (one).

5. Write the call number in the item, with the copy number at the end of the call number. It is written as c. followed by the copy number.

   Example
   BR
   195
   .C6
   S35
   2002
   c.2
   

1. Create a new holdings record for the different location.

2. Add subfield t between the |b (location) and |h (class number). Put the number (or range of numbers) of copies at that location in the t. Make sure the call number for each copy is the same, unless the call number scheme is different (i.e, LC versus SuDoc).

   Example
   |b vetm |t 2 |h RM671.A1 |i P48 2001
   
   

3. Create the item record for the added copy. Make sure that the copy number in the Copy box at the bottom of the item record display is filled with the correct copy number.

4. Write the call number in the item, with the copy number at the end of the call number. It is written as c. followed by the copy number.

   Example
   RM
   671
   .A1
   P48
   2001
   c.2