Department Manual
Title Added Entries

Purpose: This document assumes that current Library policy for making added entries for the title proper will be followed. It is intended to summarize LC policy for the making of additional title added entries.

With the implementation of format integration, most title added entries will now go in a 246 field, rather than a 740 field. Title added entries should only go in a 740 field when the title refers to only a part of the whole work (such as an individual title in a work with a non-collective title). Titles that are variant titles for the work as a whole (cover titles, titles with symbols or ampersands, etc.) will go in a 246 field.

General guidelines for the use of the 246 field

• Do not end the field with a period or other mark of punctuation unless it is part of the data (such as an abbreviation).

• Do not enter initial articles (a, an, or the, and their equivalents in other languages). See Initial Articles to Be Disregarded in Title Entries for more information.

• Add a colon at the end of cataloger-supplied text recorded in a subfield |i

Values for the first indicator of the 246 field

The first indicator of the 246 will determine if a title is traced and whether or not there is a system generated note for the 246.

The following situations will require additional title added entries, using a 246 field or, in rare cases, a 740 field. Both the 246 field and the 740 field are repeatable in the MARC record, and can be used multiple times in each record, as needed. See OCLC’s Bib Formats and Standards for a complete list of indicators and subfields that can be used in the 246 and 740 fields.

• Cover, running, spine, parallel, and added title page titles
  
• Abbreviations
  
• Partial titles and part titles
  
• Alternative titles
  
• Signs and symbols
  
• Corrected titles
  
• Letters and initialisms
  
• Numbers
  
• Items without a collective title
  

1. Cover titles, running titles, spine titles, parallel titles, and added title page titles

   Make title added entries for cover titles, spine titles, running titles, parallel titles and added title page titles when they are significantly different than the title proper. Use a 246 field with the proper second indicator for that type of title.

   Commonly used values for the second indicator

   2nd Indicator	Meaning
   1	Parallel title
   4	Cover title
   5	Added title page title
   7	Running title
   8	Spine title

   
   Cover title example

   245 00  Monthly checklist of state publications.
   246 14  State publications monthly checklist

   Parallel title example

   245 00  Japan report = |b Nihon.
   246 31  Nihon

   In some circumstances, there will be no second indicator which matches the situation. In this case, use the i of the 246 to make a note for the sources of the variant title. In this case, the first indicator will be a 1 and the second indicator for the 246 will be blank.

   245 10 Highway users tax fund performance audit.
   246 1  |i At head of title: |a Report of the State Auditor

   Abbreviations

   Make a title added entry when an abbreviation occurs as one of the first five words of the title. Use the corresponding spelled out form of the abbreviation in the added entry.

   245 10  St. Louis blues.
   246 3   Saint Louis blues

   Partial titles and part titles

   Make a title added entry for a portion of a title or a part title when it could be expected that the user would consider this portion as the title proper.

   245 10  Paul Jenkins, anatomy of a cloud.
   246 30  Anatomy of a cloud

   245 04  The sophisticated traveler. |p Winter, love it or leave it ...
   246 30  Winter, love it or leave it

   Alternative titles

   Make a title added entry for an alternative title. If the first portion of the title proper is three words or less, make a special title added entry for the first portion (the first part of the title proper up to the word "or").

   245 10  Victory, or, How I won the war.
   246 30  Victory
   246 30  How I won the war

2. Signs and symbols, including ampersand (and other symbols representing the word and)

   If a sign or symbol occurs as one of the first five words of the title proper, make an additional title added entry substituting the written form of the sign or symbol.

   245 10  A & B roads.
   246 3   A and B roads

   245 10  Transforming #1.
   246 3   Transforming number one

3. Corrected titles

   If the title proper has been corrected by [i.e. ...] or [sic], make an additional title added entry for the title in its corrected form. Also make an entry for the incorrect form without the [i.e. ...] or [sic].

   245 14  The Paul Anthony Buck [i.e. Brick] lectures.
   246 3   Paul Anthony Buck lectures
   246 3   Paul Anthony Brick lectures

   245 14  The wolrd [sic] of television ...
   246 3   Wolrd of television
   246 3   World of television

   If the title has been corrected by supplying missing letters in brackets, make an additional title added entry for the title as it appears on the item.

   245 10  One day's d[u]ty ...
   246 3   One day's dty

4. Letters and initialisms (acronyms)

   If a series of letters occurs as one of the first five words in a title proper and there is spacing or separating punctuation, make an additional title added entry without the spacing or punctuation.

   245 10  A.-G. Chemie ...
   246 3   AG Chemie

   245 14  The A-B-C-D of successful college writing>
   246 3   ABCD of successful college writing

   245 00  A L A directory ...
   246 3   ALA directory

5. Numbers

   When a number occurs as one of the first five words in a title proper, make an additional title added entry as follows:

   1. Arabic numerals (excluding dates). Spell out the number in the language of the title proper, if it is thought that some users of the catalog might reasonably expect to search the catalog for the spelled out version. Use the following examples as a guide.

      • 101 = one hundred one or one hundred and one
        
      • 425 = four hundred twenty-five, not four hundred and twenty-five
        
      • 1226 = one thousand two hundred twenty-six
        
      • 2500 = twenty-five hundred
        
      
      Examples

      245 10  365 dinners a year.
      246 3   Three hundred sixty-five dinners a year.

      246 10  111 einseitige Geschichten.
      246 3   Hundertelf einseitge Geschichten

      BUT 245 10 3.1416 and all that ... Make no title added entry
      
      

   2. Roman numerals (excluding dates). Make additional title added entries substituting arabic numerals for the roman numerals and for the spelled out form of the number in the language of the title proper.

      245 10   World War II small arms.
      246 3    World War 2 small arms
      246 3    World War two small arms

   3. Dates. Do not make additional title added entries in the spelled out form for dates representing a single year or span of years. EXCEPTION: If the dates are written in roman numerals, make a 246 substituting arabic numerals for the roman numerals.

6. Items without a collective title when the titles are by one author. Provide additional title added entries when the title and statement of responsibility contains more than one title. Use 740 fields for the additional entries.

   In addition, if there is an intervening |h between the |a and the |b, make a title added entry for the complement of titles immediately adjacent to one another appearing at the beginning of the title and statement of responsibility area and treated as a unit. Use the 246 field for this entry.

   Examples

   245 10   Principles of human knowledge ; |b and, Three dialogues ...
   740 02   Three dialogues.

   245 14   The ecclesiastical history of the English people |h [microfilm] ; |b The greater
              chronicle ; Bede's letter to Egbert.
   246 3    Ecclesiastical history of the English people ; The greater chronicle ; Bede's
              letter to Egbert.
   740 02   Greater chronicle.
   740 02   Bede's letter to Egbert.

7. Items without a collective title when the titles are by more than one author. On rare occasions when this happens, the title added entries will be a combination of a 700 field for the individual authors with a |t for the individual titles, along with 740s. If unsure about how to enter these entries, consult with the Copy Cataloging team leader or a member of the Original Cataloging team.