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Cataloging & Serials: Holdings
Holdings Records: Examples


Periodicals and Serials

Current issues in Hale Library Reading area; has unbound supplement

    852 01 |b prr |h DA1 |i .G752 |x per;bd
    866   |8 0 |a v.56:no.2 (1998:May)
    866   |8 0 |a v.56:no.3 (1998:June)
    866   |8 0 |a v.56:no.4 (1998:July)
    867   |8 0 |a v.56 (1998)
    Label examples -- (coming soon!)

Current issues in Hale Library Reading area; received using Serials Check-In module.
    852 01 |b prr |h DA1 |i .G752 |x per;bd
    866   |8 0 |x USE VOYAGER CHECK-IN

Current issues in Hale Library Reading area; bound vols. in main; has unbound and bound indexes.

  • 1st holdings record:
    852 01 |b prr |h DA1 |i .G752 |x per;bd
    866   |8 0 |a v.56:no.1 (1998:Mar.)
    866   |8 0 |a v.56:no.2 (1998:May)
    868   |8 0 |a v.56 (1998)
  • 2nd holdings record:
    852 01 |b main |h DA1 |i .G752 |x per;bd
    866 41 |8 0 |a v.50 (1989)-v.55 (1997)
    868 41 |8 0 |a v.50/55 (1989/1997)

Current issues maintained until Microfilm received; current issues have alternate number scheme

    852 01 |b prr |h AP2 |i .N624 |x per;ubd |z Current issues in Periodicals Reading area until microform copy received.
    866   |8 0 |a v.218:no.1/2=issue 4329/4330 (1998:Jan.5/12)
    866   |8 0 |a v.218:no.3=issue 4331 (1998:Jan. 19)

Current issues in Math/Physics reading room; bound vols. in Math/Physics stacks; supplement calls itself "Supplement to May 1998 issue."

    852 01 |b phys per |h QB667 |i .D442 |x per;bd;rush |z Current issues in Periodicals Reading area.
    866   |8 0 |a v.56:no.2 (1998:May)
    867   |8 0 |a 1998:May
    866 41 |8 0 |a v.50 (1989)-v.55 (1997)

Current issues in Science Libraries current issues area; bound vols. in main (requires 2 holdings records)

  • 1st holdings record:
    852 01 |b sci per |h Q1 |i .A667 |x per;bd1
    866   |8 0 |a v.51:no.4 (1998:winter)
  • 2nd holdings record:
    852 01 |b main |h Q1 |i .A667
    866 41 |8 0 |a v.40 (1989)-v.50 (1997)
Current issues in Hale Library Reading area; one issue misnumbered
(NOTE: When numerous issues are misnumbered, current issues may be received using chronology only, i.e., 1998:June. A 515 field will be added to the bibliographic record to reflect numbering problems.)
    852 01 |b prr |h DA1 |i .G752 |x per;bd
    866   |8 0 |a v.56:no.2 (1998:May)
    866   |8 0 |a v.56:no.3 (1998:June) |z misnumbered as v.56:no.1
    866   |8 0 |a v.56:no.4 (1998:July)

Complete runs of Bound volumes

    Library owns all of v.50-v.55:
    852 01 |b phys |h QB667 |i .D442 |x ser;bd;rush
    866 41 |8 0 |a v.50 (1989)-v.55 (1997)

Bound volumes with changes in enumeration/chronology

    Example 1: Vol. 2 published in 5 numbers; publication drops 'volume' designation:
    852 01 |b main |h DA20 |i .D24 |x ser;bd
    866 41 |8 0 |a v.2:no.1 (1968)-v.2:no.5 (1968);no.6 (1969)-no.17 (1970)

    Example 2: 3 volumes use the designation "volume"; the next 4 volumes are called "pt."
    852 01 |b main |h DA20 |i .D24 |x ser;bd
    866 41 |8 0 |a v.3 (1977)-v.5 (1979);pt.6 (1980)-pt.10 (1984)

    Example 3: Earlier volumes use alternate numbering scheme; later volumes drop "volume" designation:
    852 01 |b main |h DA20 |i .D24 |x ser;bd
    866 41 |8 0 |a v.31 (1980)=no.644-v.33 (1982)=no.648;no.649 (1983)-no.685 (1998)

Incomplete runs of Bound volumes
    Math/Physics Library has v.50-v.51, v.53-v.55:
    852 01 |b phys |h QB667 |i .D442 |x ser;bd;rush
    866 41 |8 0 |a v.50 (1989)-v.51 (1990),v.53 (1992)-v.55 (1997)
    Hale Library lacks v.52:pt.2:
    852 01 |b main |h QB667 |i .D442 |x ser;bd;rush
    866 41 |8 0 |a v.50:pt.1 (1989:Jan.)-v.52:pt.1 (1992:Jan.),v.52:pt.3 (1992:Mar.)-v.55:pt.4 (1997:Apr.)

Audiocassettes
    Audiocassette in the media collection
    852 01 |b media coll |h B214 |i .H333 |k AUDIO TAPE
    866 71 1996-1998

    Audiocassette treated as accompanying material. Record will have 2 holdings: one for location of the bound (or current) issues, one for media coll

    • 1st holdings record:
      852 01 |b main |h PS21 |i .T43 |x ser;bd
      866 41 v.1 (1989)-v.5 (1996)
    • 2nd holdings record:
      852 01 |b media coll |h PS21 |i .T43 |k AUDIO TAPE
      866 71 v.2 (1990),v.5 (1996)

CD-ROMs (Non-musical)

    Stand-alone CD-ROM
    852 8 1 |b [location code] |k CD-ROM |z Located on STAND-ALONE workstation in [location]
    866 71 1996:May-1998:June
      example: ESTC on CD-ROM

    CD-ROM shelved in the media collection *(note: old location code was av clos); shelved by LC call number
    852 01 |b media coll |h BR42 |i .B123 |k CD-ROM
    866 61 v.1 (1996)-v.3 (1998)

    Networked CD-ROM
    852 81 |b ref cd |k CD-ROM |z Available on computer workstations in Hale Library (or appropriate branch location)
    866 71 1990-1998
      example: Textile Technology Digest

    SilverPlatter products (i.e., web-based CD-ROMs)
    852 00 |b net |h [LC call no.](Online)
    856 42 |z Online access through WebSpirs database |u [URL]
    866 71 1996:May-1998:June
      example: Social Work Abstracts Plus

Diskettes

    CD-ROM shelved in the media collection; shelved by LC call number
    852 01 |b media coll |h PS3328 |i .S321 |k CD-ROM
    866 61 no.1 (1990)-no.8 (1998)

Videocassettes

    852 01 |b media coll |h SF961 |i .M63 |k VIDEO TAPE
    866 61 1990-1998

Added copies

Online e-resources
Note: if the library has had a corresponding print resource at any time, use full LC call no.
    Electronic journal--online only:
      852 00 |b net |h [LC class no.] (Online) |z [restrictions, if applicable]
      856 40 |u [URL] |z [public note, if applicable]
      866 71 v.2 (1996)- |z [as of 04/2001]

        example 1: ACM journal of experimental algorithmics

    Electronic journal--online only, title ceased
      852 00 |b net |h [LC class no.] (Online) |z [restrictions, if applicable]
      856 40 |u [URL]
      866 71 v.2 (1996)-v.5 (1999) |z [as of 04/2001]
        example 1: University Journal of Business

    Electronic journal--Library has both print + online full text and uses one bib record with two holdings records:
      852 00 |b net |h [LC call no.](Online) |z [restrictions, if applicable]
      856 41 |u [URL]
      866 71 v.20 (2000)- |z [as of 04/2001]

      852 00 |b net |h [LC call no.](Online) |z [restrictions, if applicable]
      856 41 |u [URL] |z Latest 12 months available full-text

        example 1: American Journal of Mathematics (shows multiple net holdings)
        example 1: Journal of Accounting Education

      852 00 |b net |h [LC call no.](Online) |z [restrictions, if applicable]
      856 41 |u [URL] |z [public note, if applicable]
      866 71 v.20:no.3 (2000:Sept.)- |z [as of 04/2001]

    Databases (cd products (e.g., SilverPlatter) that are web-based)
      852 00 |b net |h [LC class no.] (Online) |z [restrictions, if applicable]
      856 4x |u [URL] |z [public note, if applicable]
      866 71 1997- |z [as of 04/2001]
        example 1: Social Work Abstracts
Holding Records: Standards for Inputting
Serials Cataloging on VOYAGER
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