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K-State Libraries
Binding
Sorting Books for Binding Shipments
All books will be checked for these details.
  • Title and author are marked (Slash marks around title. Two dots under first letter of authors last name).
  • Call number and location as marked on flyer.
  • OCR number on page with call number.
  • Covers that should be kept or copied. (Always bind in covers for univ, cmc, and mrrc ref.)
  • If only the outer cover is needed, this can be a digicover or bound in . (For bound in use flyer “Bind in Cover”)
  • If there is needed information on the endsheets, copy the pages and place in the book.

    • Books can now be sorted into these four types of materials, each constituting a separate shipment (lot).

    Digicover book shipment. The cover will be copied and laminated becoming the hard cover for the book.
  • Book must have continuous paperback cover with flat spine. (No spirals or single folded, stapled section.)
  • Book must be no more than 2 inches thick.
  • Book must be under 13 ½ inches in height.
  • Book must not have a torn or marred cover.
  • Do not digicover any University Archive books.

    • Paperback shipments

  • Books that need no special instructions, but can not be treated as a digicover.
  • Book must be no more than 2 inches thick.
  • Book must be under 13 ½ inches in height.
  • Book can have "bind in cover" flyer put in it. Do not bind in covers of glossy books.
  • Books with staples or spirals removed can be bound as a paperback.
  • Bind in cover for all University Archive books.

    • Custom Books. These will need binding tickets typed with special instructions.

    Sewn signatures that should not be cut Recase?
    Books over 2 inches thick (No special instructions)
    Books over 13 inches in height (No special instructions)
    Pocket Material Make pocket- special directions

    Pamphlets Soft covers will be kept and item will be sewn into hard cover. These will need typed binding tickets.

  • Must be no more than 50 pages including covers.
  • Must be single fold issue (no stapled pages)
  • Check with Preservation for 1-10 page items that may be put in pamphlet binders.

    • Rush, Music and Dissertations have their own instructions and should not be mixed with these items. If any reference materials are found they should be moved to the rush materials shelf.

    General instructions
  • Spiral bindings must be removed and the item rubberbanded together.
  • Errata sheets should be inserted after title page and before contents page.
  • Gift plates not in book (or to be replaced) should be kept with libraries material (with binding slip.) Be sure they are marked for identification later.

    • Complete a Shipment Slip for each shipment. Fill in type of material and shipment number, date shipment leaves for bindery and number of items in shipment.

    Fill out a Product Code sheet for each shipment. Circle the product code and type. Fill in number of items in shipment.

    Product Type for Heckman Bindery
    Type Code Special Instructions
    Digicover 38 Red label on boxes.
    Paperback 31 Type tickets - see LARS directions. Red label on boxes
    Custom 21 Type tickets - see LARS directions. Red label on boxes
    Pamphlet 35 Type tickets - see LARS directions. Red label on boxes

    Shipments or "lots" may contain as many books as wanted. Bindery requests that each product shipment be an ongoing shipment. Place the shipment, with shipment slip, any tickets or extra material, by the student terminal with a note to “Charge and Box” the shipment. When the final shipment of the product type is complete, put the product code sheet on top of the shipment with a note to "Charge and Box" the shipment.

    Directions for Pocket Material
  • Label pocket material to match to book when item returns from bindery. Give title, call number, barcode and shipment number. Material does not go to the bindery. (Do not write on material.)
  • Measure material to go in pocket.
  • Ticket instructions should read "Make pocket (height in inches) x (width in inches) x (depth in inches)" Depth will not be needed if piece is flat. Request paper pocket for depth up to and including 1/4". Any depth over 1/4" requires a cloth pocket. Cloth pocket items must be in a separate lot.
  • Pocket material will be placed in file drawer.
  • If pocket material is 1/8" or less in depth, a pocket will be made in Preservation when the book comes back from the the bindery. A note should be put in the item record which states that book needs to be sent to preservation with the pocket material so a pocket can be made.


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