Binding
Paying Binding Invoices
In Acquisitions
Search by PO number for Purchase Order that has already been created
or create purchase order if none has been created.
If all information matches go to Order, Create Invoice *
Change Invoice number to number on paper invoice.
Change date to date of paper invoice.
Fill in invoice amount.
Make sure all line item prices are correct.**
Click copies/funds to check that fund is correct.
Check that funds are correct
Save and Close
There should be a line item for each type of material on the purchase
order
Save
Check all information. If prices do not match and extra work was
listed, put all notes into note field of type of work and cost.
Add cost for these in Other as
Processing charge. Use binding fund code.
Check that total cost and invoice amount on Voyager match the
total on paper invoice
Check that all information in correct. Information can not be
changed after approval. (The invoice can be deleted and recreated
if needed.)
Click on Save
If all information is correct click Approve.
Click yes (Do not check Print)
*If the Purchase order information did not match the invoice, the
approved Purchase Order will need to be deleted and a new one created
so that number of items for each category of materials will match
with the invoice.
**In line item fill in price per piece (basic price plus tattle tape)
