Binding

Creating Purchase Orders for Binding

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When the binding shipment leaves for the bindery purchase orders should be created for outgoing items.

In Acquisition

Click on Orders and New Purchase Order

Remove system supplied PO number and input binding number (Use fiscal year, type of material and shipment week with no spaces. i.e. 2002per44) These are firm orders.

Save

Click Add Line (Bib Search) - search by title for type of items (i.e. 2002bind inv per)

Double click on correct title - this puts title in purchase order as a line item.

Click on the line item

Click on Details at the bottom of the PO

Click on Price Tab and estimate price per piece. Click Save

On Copies/Funds tab click add. Change zero to number of items of that type that went to bindery, and check that correct fund is being used.

Click Save and Close

Close line item. Click Save and Approve

There should be one purchase order for all periodicals and one for all monographs. Separate line items are needed for each different kind of monographic material (i.e. paperback, digicover, pamphlets, custom books, etc.). If you receive more than one invoice for periodicals and monographic materials, then they need to have a separate purchase order number (e.g. 2002per44, 2002per44a).
No purchase order's will be made for Dissertation/Thesis/Reports.